The VÅGA RAT Trail and Ultra Festival

MudCrew Ltd – Participants Entry Disclaimer and Terms and Conditions. (Version dated 13.12.24)

Participants Entry Disclaimer
I know that running a road, trail or coastal running event is a potentially hazardous activity.  I should not enter unless I am medically able to undertake this event and also properly trained and equipped.  I agree to abide by any decisions of any race official or marshal and understand that any decisions made by the race organisers are final.  I assume all risks associated with participation in this event, including but not limited to, falls, contact with other participants, the effects of the weather, light levels, traffic, animals and the condition of the trail, path or road. All such risks being known and appreciated by me. I am over 21 years of age.

Having read this disclaimer and knowing these facts and in consideration of your accepting entry, I, for myself and for anyone entitled to act on my behalf, waive and release Mud Crew Ltd, all sponsors, their representatives and successors from all claims or liabilities of any kind arising out of my participation in the event.  I grant permission to all of the foregoing to use any photographs, motion pictures, recordings, or any other record of this event for any legitimate purpose and I am aware and agree to the data protection conditions outlined.  

I have read, understand and agree that my entry into this event is also subject to MudCrew’s Terms and Conditions and I am aware of the entry, refunds, and withdrawal rules, event cancellation policy and data protection details.
I also confirm that if I enter a person other than myself or transfer my entry to another person, that I have made them fully aware of the items in this Participants Entry Disclaimer as well as the other Terms and Conditions and that they too agree to them and have given their approval for me to confirm their understanding and acceptance of them and to sign to this effect on their behalf. 

(13.12.24)

Terms and Conditions
Please read this section carefully and do not enter the event if you are not willing to adhere to these conditions.

Transfers and withdrawals.
In the event of your withdrawal from the event, MudCrew Ltd. do not, under any circumstances offer refunds of your entry fee and we strongly advise that you take out insurance to cover your entry fee.  

Please also ensure you read carefully the Entry Terms section in the relevant event guide and are aware of the event entry closure date.

The entry closure date is clearly shown in the event guide. It is usually around 1 month before the event takes place. Up until the entry closure date, you are able to transfer your entry to another person. Ie name swap your entry. It is your responsibility to ensure that the person to whom you transfer your entry is fully aware of the Participants Entry Disclaimer and Terms and Conditions and that the new participant has correctly entered all their details including any relevant medical conditions.

If you wish to withdraw from the event we will not be able to offer any refunds.

After the entry closure date, MudCrew will not be able to accommodate any changes or transfers and if you are unable to attend the event your entry fee will be lost. This includes additional items such as camping passes. Any clothing or merchandise purchased with your entry will still be available. No refunds will be given for clothing or merchandise.

The person arriving at the event must be the person named in the entry and photo identification checks will be conducted.

Clothing and Merchandise.
Should your entry include additional clothing or merchandise then this must be collected from race registration when it is open. This can be done in person or someone can collect on your behalf. Alternatively, if you do not attend the event, then you can contact MudCrew in the 30days following and arrange for your merchandise to be posted to you. This will be subject to additional packaging and postal charges. After 30 days, all unclaimed merchandise will be offered for general re-sale and or donated to charity. 

Event Cancellation
Should MudCrew need to cancel an event for a reason within their control, they will issue participants with a credit that may be used to transfer to another MudCrew event within one year. MudCrew are not liable to issue any refunds when events are cancelled by reason of factors not in their control. 

Data Protection.
Please note that we hold data in accordance with the Data Protection Act (1998) and the General Data Protection Regulation (2018).  

• We will hold and store your data responsibly and securely. 
• We will only hold data for as long as it is needed but this may include historic race results etc. 
• We will only ask for information from you that is relevant to you entering our events.
• Medical information will only be shared with medical services that we employ.
• We will only share information to third parties when needed as a requirement of what we do. This could include sending race results and reports to governing bodies for example. We will only provide the minimum required information and will make sure that they all have their own data policies. We will not share you information with other irrelevant third parties.
• You may at any time request that we delete your data that we hold. 
• Unless you tell us otherwise, you allow us to use all imagery and references to yourself which we generate at an event to be used for publicity and marketing purposes.

Please see our website for more information on our events - www.mudcrew.co.uk

I have read, understood and agree to this Participants Entry Disclaimer and Terms and Conditions. 
(Signed by participant or the person making an entry on the participants behalf or transferring their entry to another person. Signed by electronic endorsement upon entering)