Sevenoaks Circular Challenge

I accept the following terms for my own entry. I also accept the terms on behalf of any other participants I am entering in this event, all of whom have been provided with a copy of these terms and accept them.

I have read the rules that apply to this event and I agree to abide by the rules of the event and to observe the Countryside Code at all times. I have sufficient knowledge, experience, equipment and navigational skills to take part in a long distance walk in all conditions. I confirm that I am in good health and have no medical condition that may cause undue concern or inconvenience to others. I confirm that I participate at my own risk and that no liability is accepted by the organisers for injury, damage or loss sustained by me before, during or after the event.

General rules:

1. Entrants agree to be bound by the rules; in all circumstances event officials’ decisions are final.
2. Non-LDWA members are permitted to enter the event (for a small additional fee), but there are NO on the day entries.
3. Entrants below the age of 18 (on the day of the Event) are permitted subject to a) confirmation from the Event Secretary (with any additional necessary conditions) and b) parental consent, if appropriate.
4. Time limits and checkpoint closing times will be enforced.
5. Entrants must follow the prescribed route (without mechanical assistance) and ensure their arrival at checkpoints is noted by marshals.
6. Sorry, but no dogs are permitted on the event this year due to school grounds rules.
7. Entrants who are inadequately equipped according to the prevailing conditions may be disqualified. Entrants are required to carry waterproofs, spare food, drink, drinking receptacle, and personal first aid items.
8. All entrants must carry the route description. Maps in electronic format will be allowed provided durability and adequate power supply can be demonstrated if requested by a marshal.
9. Entrants wishing to retire between checkpoints and make their own way back (or home), should notify the event organisers immediately by calling the emergency phone number on the route description.
10. Entrants wishing to switch to another distance should notify marshals at a checkpoint.
11. Entrants who envisage that they will be arriving at a checkpoint after the stated closing time, should notify the event organisers as soon as possible by calling the emergency phone number on the route description.
12. Only if the event is cancelled due to future covid restrictions (or extreme weather related issues) will any Entry Fee be refunded; any refund will be subject to a small administration / booking fee (to cover unavoidable costs).

Data Protection:

I understand that the personal information submitted on this entry form will be held by the event organisers and retained securely for up to seven years after the event is held for the purposes of managing this event only. I accept that photographs are likely to be taken at the event, which may be featured in Strider magazine, group newsletters, on LDWA websites and on LDWA social media. I understand this will be held in perpetuity and I have the right to request deletion where it is physically possible for the LDWA to do so. I understand that my personal data may be published immediately and may be held in perpetuity for the purposes of providing a record of the event. I have the right to request that all my personal data be anonymised or removed where it is possible for the LDWA to do so. Please see the Data Protection and Privacy User Guide on www.ldwa.org.uk for more information.