Scottish Schools MTB Championship

Please take the time to read and understand these conditions prior to booking with us. They set out our respective rights and obligations. We strongly recommend that prior to booking you read all the information on SiEntries regarding the event to ensure that you understand all aspects of the event and that it is suitable for you.

1. Agreement

These booking terms and conditions together with any other written information regarding your trip, form the basis of your contract with Comrie Croft Ltd (“we”, “our”, “us”) of Comrie Croft, Braincroft, Crieff, PH7 4JZ, UK, a company registered in Scotland with company number SC265297. 

References to "you" and "your" include the first named person on the booking and all persons on whose behalf a booking is made or any other person to whom a booking is added or transferred.

By making a booking, online or otherwise, the first named person on the booking agrees on behalf of all persons detailed on the booking that they:

• Have read these terms and conditions and has the authority to and does agree to be bound by them;
  
  

• Consents to our use of information in accordance with our Privacy Policy;
  
  

• Is over 18 years of age and where placing an order for services with age restrictions declares that they, and all members of the party are of the appropriate age to purchase those services;
  
  

• Accept financial responsibility for payment of the booking on behalf of all persons detailed on the booking.
  
  

• Have made all others listed in the booking aware of these terms; regardless of how final payment is made; and, that all persons accept and agree to be bound by these terms.
  
  

2. Booking & Payment

2.1. Booking. It is your responsibility to ensure you have read all the event information carefully, and that you are fully aware of, and agree to, the event before booking and before the start. Your event is booked when:

1. you complete the online booking form,
   
   

2. and, we issue you with a booking confirmation.
   
   

At this point we accept your booking and we agree to carry out our obligations as defined to you in all materials sent to you from us. This agreement is made subject to, and must be interpreted and enforced by Scottish Law.

If you are making the booking for a group of two or more people you will automatically be allocated the status of ‘party leader’ and will be the primary contact and responsible person for all persons on the booking and all information and matters concerning the reservation.

2.2 Payment – Payment is required in full at the time of booking. An entry is only considered valid once payment has been received. If payment is not made at the time of booking, the entry will be treated as cancelled, and the terms outlined in section 27 will apply.

We reserve the right to return either your full payment or deposit and decline to issue a booking confirmation at our absolute discretion.

2.3. Contract. A binding contract will come into existence between you and us once we have issued you with a booking confirmation. You are responsible for ensuring your contact information is correct, including email and mobile phone number. Any failure in services resulting from us having incorrect contact information will be deemed to be the fault of the person booking and no compensation will be available. 

3. Confirmation

Bookings will be confirmed electronically by email once online entry has been received. If you do not receive a confirmation email, this could be for various reasons, including incorrect spelling of email addresses during the booking process. In this case please get in touch with us via email on ssmbc@morrisonsacademy.org.

Any loss of service or extra charges incurred by you as a result of any incorrect information being supplied to us will not be deemed our responsibility and will not be compensated by us.

4. Accuracy of Event Information

We do our best to ensure that all the information on SiEntries and in our advertising material is correct, however occasionally errors and changes occur. We cannot be held responsible for any error, omission or unintentional misrepresentation that may occur and we reserve the right to correct prices and other details in such circumstances. 

You will be provided with detailed event information at point of booking, this includes itinerary, meeting point, ‘what is’ and ‘what is not’ included in the price. Changes may have to be made to the event at any time, we will notify you of any changes as soon as we are reasonably able to do so.

5. Personal Insurance

This event is covered by British Cycling Insurance and part of the entry fee goes towards that

The organisers take no responsibility for any loss or theft of equipment or personal belongings during the duration of the event.

6. Acceptance of Risk and Responsibility by You

You acknowledge that the nature of an off-road mountain bike event is adventurous and participation involves a degree of personal risk. You will be riding trails where the physical challenges are greater than those present in daily life. It is also your own responsibility to acquaint yourself with the nature of the course, and you acknowledge that your decision to travel is made in light of this information and that you assume the personal risks inherent in such travel.

You must be adequately fit and of an adequate proficiency to undertake the itinerary set out in the event you have chosen. You therefore accept and consent to the risks inherent in the implementation of these Terms and Conditions and accept as reasonable the limitations of our responsibility.

Please contact us to discuss the challenges of your chosen trip and any concerns you may have, by emailing journeys@comriecroft.com. Further information will also be provided in the trip briefing.

Nothing in this clause or in any part of these Terms and Conditions is intended to exclude or limit Comrie Croft Ltd’s liability for death or personal injury caused by our negligence.

7. The Event

7.1. Weather. The event will take place outside. This is Scotland. You are highly likely to get wet, to experience wind and there may be snow. Equally it could be absolutely glorious. We all need to be prepared and keep our sense of humour. To that end it is your responsibility to ensure you bring the personal kit as detailed in the kit list and that it is fit for purpose.

We reserve the right to pause and/or cancel the event, in the interests of your safety, if the weather becomes extreme, and without compensation. 

In the event of extreme weather, where there is a danger to life, the event will be cancelled and an alternative date may be offered.

7.3. Authority at the event. The event is organised by Comrie Croft staff. The decision of the staff is final on all matters likely to affect the safety or well-being of any person participating in the event. If you fail to comply with a decision made by a member of staff, or interfere with the well-being of the event participants, the member of staff may request you to leave the event immediately, with no right of refund.

7.5. Travel to the event. You must accept that travel to the start of the trip is arranged separately by you, whether by private or public transport, and does not form part of your contract with us.

Our responsibility to you does not commence until the time given at the designated meeting point. If you fail to arrive at this time and point for whatever reason, we will not be responsible for any additional expenses incurred by you to meet up with the group.

Your vehicle, including its contents, is parked at your own risk. No liability whatsoever is accepted for any vehicle used to access the start-point of any of our events. 

No refund or compensation will be given for any unused accommodation or services at the event which remain unused, for whatever reason, by you at the end of the event or your departure.

7.6. Mobile Phone. You must ensure you have a charged and functional mobile phone on at all times for contact with the event organisers.

9. Personal Kit

We will provide you with a full personal kit list on booking. It is your responsibility to bring the personal kit detailed and that it is fit for purpose. If you arrive at the start of the event without the correct personal kit you may be prevented from participating, at our discretion. 

11. Bike / Hire Bike

All events will state what bike is most suitable for that event. If you are using your own bike, it is your responsibility to transport it to the start of the event and ensure that it is in good working order.

If you do not own a bike, or are unable to transport it to Comrie Croft, you can hire a bike from Comrie Croft Bikes. 

We are not responsible for any damage caused to equipment whilst taking part in the event.

12. Helmets

You are responsible for ensuring your helmet fits correctly and meets the required safety standard (EN 1078 for adults and EN 1080 for children). A helmet must be worn at all times when riding a bike. If you do not own a helmet or are unable to transport it to Comrie Croft you can hire one from Comrie Croft Bikes.

13. Navigation

The course will be fully signed and marshalled. 

14. Your Behaviour

You are expected to conduct yourself in an orderly and acceptable manner and not to disrupt the enjoyment of others in any way. If, in our opinion or in the opinion of any Comrie Croft staff or any other person in authority, your behaviour or that of any member of your party is causing or is likely to cause distress, difficulties, danger, risk, disturbance or annoyance to any other customers or any third party, or damage to property, or to cause a delay, disturbance or diversion to transportation or a trip arrangement, we reserve the right to terminate your booking with us immediately. In the event of such termination our liability to you and/or your party will cease and you and/or your party will be required to leave your accommodation or other arrangements immediately. We will have no further obligations to you and/or your party. No refunds for lost accommodation or any other arrangements will be made and we will not pay any expenses or costs incurred as a result of termination. You and/or your party may also be required to pay for loss and/or damage caused by your actions and we will hold you and each member of your party jointly and individually liable for any damage or losses caused by you or any member of your party. Full payment for any such damage or losses must be paid directly to the other supplier prior to departure. If you fail to make payment, you will be responsible for meeting any claims, including legal costs, subsequently made against us as a result of your actions together with all costs we incur in pursuing any claim against you.

We cannot be held responsible for the actions or behaviour of other guests or individuals who have no connection with your booking arrangements or with us.

17. Fitness, Medical and Special Requirements

17.1. Fitness. It is your responsibility to ensure that you meet the fitness requirements as outlined in the event information. We reserve the right to require you to produce a doctor’s certificate of fitness to participate in your chosen trip.

17.2. Medical. It is the responsibility of school staff to collect medical information of pupils in their care. First Aid cover will be provided at the event.

18. Covid 19

We both acknowledge the ongoing COVID-19 global crisis and accept our obligations to comply with any official guidance from governments or local authorities within UK.

We will have no liability for any refunds, compensation, costs, expenses or other losses of any kind incurred by you,  if you, or anyone in your booking party, test positive for Covid-19 and have to quarantine for a period of time, or are notified or otherwise become aware that you have, or suspect you may have, come into close contact with someone who has tested positive for Covid-19 (or where they otherwise suspect they may have Covid-19) and have to self-isolate for a period of time. Normal booking cancellation conditions will apply. We highly recommend seeking travel insurance that covers you for COVID related issues, both pre and during trip.

19. Liability

We shall not be held liable for any injury, illness, death, damage, loss (whether direct or indirect and howsoever  caused), expense, cost or other sum or claim of any description whatsoever arising from

1. the acts or omissions of the person affected or the acts or omissions of any members of the booking; or
   
   

2. the acts or omissions of  a third party unconnected with the provision of any of the services included in your booking; or
   
   

3. unavoidable and extraordinary  circumstances which are beyond our control, pursuant to clause 5; or
   
   

4. the theft of bicycles or injury as a result of cycling either on or off road and, in particular, injuries as a result of either inadequately maintained and/or serviced personal equipment, or failure to wear the correct safety equipment (including cycle helmets).
   
   

Our liability will be limited in accordance with and/or in an identical manner to:

1. the contractual  terms of the companies that provide the transportation for your travel arrangements in destination, which are incorporated into and form part of your contract  with us; and
   
   

2. any relevant international convention, which shall be incorporated into and form part of your Contract with us, where applicable, and we shall further be regarded as having all and any benefit of any limitation of compensation contained in such conventions.
   
   

We will also not be liable for any direct or indirect damage or loss of any nature caused, or contributed  to, by any defect in or failure (whether partial or complete) of any travel services not provided by us, and which we could not reasonably be expected to be responsible for.

We  accept  no liability for any breach  of contract  or negligent act or omission of any excursion/activity provider that you contract with outside of your booking with us.

Any activities, restaurants and/or other venues that we may refer to are not under our direct control and have not been inspected by us. Therefore any mention of them is merely an indication that these facilities have proved popular with other guests and are not a personal recommendation by us.

20. Law and Jurisdiction

These Booking Conditions are governed by Scottish law and we both agree that the court of Scotland has exclusive jurisdiction over any dispute, claim or other matter which may arise between us.

21. Photography and Promotional Material

Official photography and video may be taken during the event, and you consent to this. Participants agree to waive all rights to any photography, film, video and sound recordings that features them, and hereby grants Comrie Croft Ltd sole and complete permission and authority to utilise in full any photography, film, video and sound recordings. You specifically waive any right to any compensation you may want for appearing in any of the content from an event.

23.Changes to the event

23.1. Cancellation by Us. We will make every effort to make sure the event goes ahead. However, we do require a minimum of people for the event to run. In the unforeseen circumstance of event cancellation, we will either refund 100% of event fees or offer an alternative date.

We cannot offer compensation for expenses incurred (e.g. non-refundable accommodation or travel tickets) so please be aware of that when booking travel and/or accommodation.

 If we have to curtail the event once it has started due to events of Force Majeure, then we may make a partial refund of the cost of your trip to you, but only where we are able to obtain refunds from our third party suppliers. In this event, we  reserve the right to retain from any refund made to you an amount sufficient enough to cover the costs that we have incurred in relation to organising and administering the event.

24. Events outwith our reasonable control / Force Majeure. 

We are unable to provide a refund if we have had to cancel the booking caused by events out with our reasonable control, that shall include – but not be limited to - war, riot, civil or political unrest, terrorism (and their consequences), acts of god, floods, earthquakes and other disasters (including nuclear), fires/explosions, adverse weather conditions, epidemic or pandemic (including risks to health), airport closures or flight cancellations/alterations, industrial disputes, strikes or other industrial action, problems  that may arise with transport and governmental decisions and acts (including FCO advice that may result in restrictions to travel); and/or

25. Changes by You

If you wish to change any part of your booked arrangements after our booking confirmation has been issued, you must inform us in writing as soon as possible. This should be done by the first named person on the booking. Whilst we will do our best to assist, we cannot guarantee that we will be able to meet your requested change. Where we can meet a request, all changes will be subject to payment of any applicable rate changes or extra costs incurred as well as any costs incurred by ourselves and any costs or charges incurred or imposed by any of our suppliers.  Where we cannot, if you do not wish to proceed with the original booking we will treat this as a cancellation by you.

26. Cancellation by you 

If, for whatever reason, you wish to cancel your booking, it must be made via SiEntries. Your notice of cancellation will take effect on the date we receive notification from SiEntries. No refund is available after a payment has been taken. 

• In exceptional circumstances please get in touch and we can have a conversation. We will always be reasonable but please understand we are running a small business.